Are Office 365 Emails safe to use?

 In today’s world, all the work is performed on the cloud platform whether it is for individuals or big organizations. As with this advanced technology, one can do their office work irrespective of their place and time. But this advanced technology also had some loose ends that create problems among cloud users.  One of the biggest challenges in the digital world is to prevent the user’s precious information. As we already know service providers only keep the system up and neglect the security that opens the door for hackers and intruders.

Some of the methods by which one can prevent their mails from being hacked are given below –

1) Tight security for Physical data server

It is one of the most important features that must be tried, as most hackers always keep an eagle eye to access weakly secured data servers. Although Microsoft Office 365 gives a guarantee that it can secure your data as it has restricted the data centers and uses physical measures like camera, security guard, biometric, etc. which boosts up the level of secureness and also decreases the chances of data loss.

On the network level, it only allows those connections that are essential and got firewall rules to disable harmful connections. Also, Microsoft never discloses its data center location in public which makes it more confidential and secure as these methods ruin the planning of the hacker.

2) Opt for the Office 365 Security feature

Advanced Threat Protection (ATP) is one of the most up-to-date features that promises the users to save their emails from malware or virus attacks. As its main work is to inform administrators every minute with a detailed report about the virus attack by giving information like who is targeted and can easily track the malicious URL links given in the messages.

3) Configured to Data Loss Prevention

Its main function is to prevent user’s confidential information like credit card numbers or bank account details from being misused. This can be done by enabling this feature. It permits the Data Loss Prevention Policy which actively manages your sensitive data risk.

4) Enable the Sender Protection Framework (SPF) Features

During setting up Office 365, one is advised to configure DNS so that they can work securily with Office 365. The main work of SPF is to inform other main channels about the authenticity and security level of the system from where the email has arrived.

5) Enable the Customer lockbox

It acts as a troubleshooter which can be accessed only after the approval of the user. It mainly controls the access of your data by MS support engineer on request and leaves once the problem is solved.

The above features are very much effective to secure one’s email but as said before these methods have some limitations too. One should prefer to use a third-party tool, which will help to secure the emails in Office 365 by keeping a backup. 

Alternative tool 

You can use the shdatarescue Gmail Backup tool as it helps you in protecting your valuable data by creating a backup of Gmail files. These files can be converted in any format and can be saved in any desired location. It is a perfect tool for both technical or novice users.

Summary

In this blog, I try to cover all the information regarding this topic and after reading this blog one can easily understand the importance of Email protection even it is for individuals or organizations. Hence to protect your emails you just need an alternative tool that ensures your email security as it is quite simple and easy to use. For further details, you can click on this anchor text:  https://www.shdatarescue.com/gmail-backup/